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Center for Afterschool, Summer and Enrichment (CASE) for Kids
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Frequently Asked Questions
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If a campus is a middle and high school combined campus, can you serve only the students who qualify agewise (10, 11, 12 years old)?
A site can serve students between the ages of 4 and 12 or up to 19 with a documented disability, regardless of their grade level.
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Can a dedicated district afterschool program coordinator attend the required CASE for Kids Learning Community meetings or Partnership Project meetings on behalf of the program liaison?
Yes, a dedicated district after-school program coordinator may attend workshops and trainings on behalf of the campus with the intent of relaying and implementing the information to the program.
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Can a school apply for the Partnership Project if they are already receiving funds from a 21st CCLC grant?
Sites receiving 21st CCLC grant funds for the 2022–2023 school year are ineligible for the 2022–2023 Partnership Project grant.
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Is it permissible to charge parents a co-payment for the program to supplement the grant award?
A program held by a local education agency may collect a parent co-payment while services are delivered to children. This funding would remain with the site as revenue for the program. Each site may design their own system for determining co-payment amounts and collection schedule, per district policy.
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How do you determine the cost per student?
The cost per student is determined by the total budget direct cost divided by the total targeted students served.
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Are sites allowed to have a lead program liaison and an assisting secondary liaison?
At minimum, all sites must have an established lead program liaison that will be at the site for the duration of programming.
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The Site Application includes a proposed activity schedule. Can the program create and submit an alternate schedule?
The proposed activity schedule must be completed on the activity schedule included with the application. CASE for Kids will only review and accept program changes indicated on the CASE for Kids Program Operations Amendment form.
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One of the questions requests information about the district’s precinct number. What information should be indicated? There are three kinds of precincts: voting, police, and commissioner. Do you want a number, and if so, which precinct number; or, should we indicate our commissioner's name?
The information being requested is the commissioner's precinct number for the district’s location. This information can be found by going to www.harriscountytx.gov. On the homepage you will see tabs for commissioner precinct numbers 1-4. Click on each individual precinct to see a map.
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Do all the activities have to explicitly be numeracy, literacy or social emotional learning (SEL)?
No, not all activities have to be numeracy, literacy or SEL based on the comprehensive program, but all should support development of skills. CASE funds will support the integration of literacy, numeracy and SEL into academic and enrichment activities.
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Do we have to include all ages 4-12 or can we leave out, for example, pre-k?
Each site must stay within the range of ages noted in the RFP but can choose to target specific grades based on the site's needs.
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How many students do we need to serve?
There is a minimum requirement of serving 30 students, but each site is free to determine the size of their program beyond that requirement.
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Do the 30 students have to be the same 30 students each day of programming?
No. The students do not have to be the same students each day. However, the program is comprehensive and should reflect consistency.
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Can our campus just send the site application to CASE for Kids by the deadline and get funded?
The application process is outlined on the Bid Attribute tab of Ion Wave. Applications without ALL required components and forms will not be reviewed. A complete application includes:
- (1) Completed Attributes page in Ion Wave
- (1) Completed and uploaded 2022-2023 Site Application (one per location)
- (1) Copy of revenue and/or expenditure statement from the previous year
- (1) Previously awarded districts/charters only – Copy of risk assessment or audit results for the Partnership Project grant from the previous year.
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Do I have to file an "Intent to Apply" with my district?
It is recommended that each applicant follow their district policies when seeking a grant. Intent to apply applications may be required by individual districts, but it is the applicant’s responsibility to pursue that information.
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Can a school apply to the Partnership Project if they intend to use a vendor to run the program for them?
It is permissible for a school to have another organization facilitate programming. It is the responsibility of the applicant to ensure grant goals are met and to remain in compliance with any licensing requirements.
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The RFP states “Some federal funding may be eligible for match and will be considered on a case-by-case basis and require written approval from the administrator of the federal funding stream.” Does the written approval from the administrator of the federal funding stream have to be submitted along with the application or once the funds have been awarded?
The written approval from the administrator of the federal funding stream can be submitted along with the application or once the funding has been awarded. It is the organization’s responsibility to ensure those funds will be available to use as a match when/if awarded.
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How is the 40% economically disadvantaged student population determined?
This population is determined by how many students on the campus receive free and/or reduced lunch. Each campus will have this information listed on their website.
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Are schools eligible to apply if they have not previously qualified for funding or have not been awarded the CASE for Kids Partnership Project grant in the past?
Yes, schools are eligible to apply if they meet the eligibility criteria for the 2022–2023 Partnership Project RFP, even if they have not qualified for funding from CASE for Kids in the past.
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Does programming have to begin on October 1? Can it begin earlier or later?
Programs must begin no later than October 1. The program may have an earlier start date, but only program expenses incurred on or after October 1 are eligible for reimbursement.
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Can ESSER III funds be used as a match source for the 2022-2023 Partnership Project grant?
No, ESSER III (Federal Funds) cannot count as your match in your application.
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Does programming have to run through July?
No, programming does not have to run through July but must run for 25 consecutive weeks.
